> ## Documentation Index > Fetch the complete documentation index at: https://docs.go.aiinsurance.io/llms.txt > Use this file to discover all available pages before exploring further. # Approving and Unapproving Invoices > Approve or unapprove invoices within configured authority Approve an invoice when you have reviewed its posted amount and authorized a later payment. Remove approval when an unpaid invoice should return to review. Approval is separate from payment status: an invoice can be **Owed** and either approved or not approved. ## Check Your Authority With custom approval rules off, every user can approve invoices. With custom rules on, your assigned role must allow the invoice's Type and total amount. The action remains visible when you lack authority, but is disabled and explains why. See [Approvals](/financials/approvals) for the authority model and [Configuring Approval Rules](/financials/guides/configuring-approval-rules) for the administrative task. ## Approve One Invoice 1. Open an invoice from a company- or event-scoped Financials list. 2. Confirm the Type, payee, line items, Total, event, and supporting files. 3. Select **Actions → Approve**. 4. Check that the header badge changes from **Not Approved** to **Approved**. Invoice detail for INV-504173-875 with a Not Approved badge. The Actions menu is open and lists Edit, Run Bill Review, Approve, a disabled Revert All Payments, and Void; the page shows the IMG 04 Invoice Approvals Services payee, its linked event, dates, memo, and line items. The invoice stays Owed; approval does not record a payment. When an authorized user records a payment against an unapproved invoice, the app can also approve it implicitly as part of that payment. ## Approve Several Invoices 1. In a Financials invoice list, select the rows you reviewed. 2. Select **Actions → Approve**. 3. Review the **Approve Invoices** confirmation. It separates invoices that will be approved from ones already approved and skipped. 4. Select **Approve**. Financials invoice list filtered for IMG 04 with three selected rows: INV-123640-600, INV-079760-590, and INV-504173-875. An Approve Invoices dialog states, 'Approve 2 invoices. 1 will be skipped (already approved),' and provides Approve and Cancel buttons. Bulk approval is available only when you have authority over every eligible invoice in the selection. Remove a row outside your limit or ask a user with the required role to approve it. ## Remove Approval Approval can be removed only while no payments are recorded. 1. Open an approved Owed invoice. 2. Select **Actions → Unapprove**. 3. Confirm that the badge changes to **Not Approved**. Invoice detail for INV-079760-590 with an Approved badge. The Actions menu is open and lists Edit, Run Bill Review, Unapprove, a disabled Revert All Payments, and Void; the page shows the IMG 04 Invoice Approvals Services payee, its linked event, dates, memo, and line items. If the invoice is Partially Paid or Paid, **Unapprove** is disabled. Hover or focus it to see the explanation. To remove the approval: 1. Select **Actions → Revert All Payments**. 2. Review the payment count and total, then confirm **Revert All Payments**. 3. After the invoice returns to Owed, select **Actions → Unapprove**. Reverting payments does not remove approval. It only makes approval revocable again. The separate **Unapprove** action is required. After any approval change, verify both axes: the invoice's payment-derived status and the approval badge. [The Invoice Lifecycle](/financials/lifecycle#status-is-derived-not-set) explains why they change independently.