> ## Documentation Index > Fetch the complete documentation index at: https://docs.go.aiinsurance.io/llms.txt > Use this file to discover all available pages before exploring further. # Approvals > Configure who can approve invoices and at what limits Open **Admin → Financials → Approvals** to set the company-wide authority used by invoice approval actions. ## Default Approval Behavior With **Use custom approval rules** off, every user can approve an invoice. Recording an authorized payment also approves its invoice as part of that action. The [Approvals concept](/financials/approvals) explains why approval and payment status remain separate. Approvals configuration with Use custom approval rules turned off and a message that every user can approve transactions and recording a payment automatically approves the transaction. ## Custom Approval Rules Turn on **Use custom approval rules** to limit authority to the people listed under **Approvers**. A person outside that list has no approval authority. The built-in **Financial Administrator** role keeps unlimited authority for every Invoice Type, including types added later. The screen separates the configuration into **Roles** and **Approvers**. It saves each completed role or approver action immediately; there is no separate page-level Save or Cancel control. Roles define approval limits, while each approver assignment connects one specific company user to one role. Different users can be assigned different roles. Approvals configuration with custom rules enabled and two approver rows: dani@aiinsurance.io is assigned the Financial administrator role with no limit for all Invoice Types, and test-user+fmv1-admin@aiinsurance.io is assigned the Claims Reviewer role for four Invoice Types. ## Roles and Limits Create a role with a unique required name, then set its limit for every active Invoice Type. Each type has one of these limits: | Limit | Approval Authority | | ------------------- | ------------------------------------------------------------------------- | | **No Limit** | The role can approve any amount for that type. | | **Not Allowed** | The role has no authority for that type. | | **Specific Amount** | The role can approve up to the entered non-negative amount for that type. | Role names and specific amounts show validation before they can be saved. Roles can be edited or deleted, but a role assigned to an approver must be unassigned before deletion. [Invoice Types and Line Items](/financials/invoice-types) describes the types that appear in the limit matrix. ## Approvers Use **Add approver** to select a specific user from the company's user directory and assign that user one available role. Repeat the action to give different users different roles. Approval authority follows the user's assigned role; removing an approver immediately removes the authority granted by that assignment. The Financial Administrator role is available for the company-wide administrative case; other roles apply the limits configured above.