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Every invoice has exactly one Invoice Type, chosen when the invoice is created. The type is the template: it decides which line items the invoice’s amount can be broken down into, whether the type carries reserves, and which totals the invoice rolls up into. Invoice Types are configured under Admin → Financials Configuration → Event Invoice Types. See Event Invoice Types for the configuration surface. The configuration page makes the hierarchy visible: Invoice Types are grouped into Loss/Recovery and Operating, and each type expands into the Line Item Types that invoices may use. The example also shows that direction is configured at both levels.
Financials Configuration Event Invoice Types page showing Loss and Recovery types, Operating types, their expected directions, and nested line item types

Event Invoice Types, grouped by reserve behavior with their permitted line items nested underneath.

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What a Type Defines

Line Items

A type owns a set of Line Item Types. An invoice of that type may use those line items and no others.

Report Rollup

Reports aggregate by type. Every headline figure — total owed, total paid — is a per-type total.

Expected Direction

Whether money of this kind normally flows out of the business or into it. See Expected Direction.

Reserves

Loss/Recovery types track money expected to move before it moves. See Reserves.

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Loss/Recovery Types and Operating Types

Every Invoice Type is one of two kinds, fixed when the type is created. The admin page groups them under exactly these two headings. An Operating type shows no Reserves figure anywhere — its Reserves column is structurally empty, and its Total is simply Paid plus Owed.
A type’s kind cannot change once the type exists — reserve tracking is structural, not cosmetic. Switching kinds means creating a new type.

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Line Items

A line item is a component of an invoice’s amount, drawn from the set its type owns. An Indemnity invoice for $15,000 might be one line item of $15,000. An ALAE invoice for $4,200 might be three: $2,500 of expert fees, $1,200 of legal, $500 of investigation. The invoice is one record either way; the line items are how its money is described. Each Line Item Type carries:
  • A name — what appears in the picker and on reports.
  • An expected direction — Income or Expense. This is the direction amounts on that line normally move, and it does not have to match its Invoice Type’s expected direction. See Expected Direction.
Full created ALAE invoice view showing the Basic Info panel and a Line Items card with Attorney Fees and Expenses, a $12,500 amount, Expense selected, and its description

A created ALAE invoice shows the line-item type, positive amount, direction, and description together on the invoice view.

An invoice’s line items — which types, which amounts — are fixed from the moment it is created, at any payment count. None can be added, removed, or amended. Corrections are made by voiding the invoice and creating a replacement.

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Aggregates Roll Up by Type

Financials reports totals per Invoice Type. This is the Overview Report at the top of Company Event Financials and the Event Financials Tab. One row per type, with four columns: Expanding a type’s row shows its line items broken out underneath, with Owed, Paid, and Total per line item. On the live Event Financials overview, expanding ALAE reveals the same line item names configured for that type — Expert Fees & Expenses, Other ALAE Expenses, and Attorney Fees & Expenses — with each row contributing its own figures to the bold ALAE total above it.
Event Financials overview with ALAE expanded to show Expert Fees and Expenses, Other ALAE Expenses, and Attorney Fees and Expenses line-item aggregates beneath the parent type totals

The Event Financials overview expands ALAE into its configured line items, whose Owed, Paid, and Total values roll up to the parent type.

Reserves are never a per-line-item figure. A reserve estimates what a whole type will eventually cost on an event; it is not divided across the line items subsequently invoiced. Every line item row therefore shows Owed, Paid, and Total with an empty Reserves cell.

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Retiring a Type or Line Item

Types and line items can be deprecated rather than deleted. A deprecated type or line item:
  • disappears from every picker, so no new invoice can use it;
  • keeps working on every invoice that already references it — those invoices still list, open, and accept payments normally;
  • still appears on reports for as long as it carries a non-zero figure.
A type or line item that has never been used can be deleted outright.