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Create an Invoice Type when the existing choices do not describe a kind of event-related financial activity your company needs to record. The type becomes a row in Financials reports, while its Line Item Types provide the breakdown available on invoices. Before you begin, decide whether the type needs reserves and which way its money normally moves. Those choices affect the accounts Financials creates and cannot always be changed later. See Invoice Types and Line Items for the underlying structure.

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Plan the Type

Write down these decisions before opening the editor: Use names that will still make sense in a report without the invoice memo. Avoid creating two types whose purpose overlaps: Financials reports totals by Invoice Type, so splitting one activity across synonyms also splits its totals.
The structural kind is permanent. A Loss/Recovery type cannot later become Operating, or the reverse. Create the type in the card whose reserve behavior matches the activity.

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Add the Invoice Type

  1. Open Admin → Financials → Event Invoice Types.
  2. Select Edit on Loss/Recovery Invoice Types or Operating Invoice Types. Only one card can be edited at a time.
  3. Select Add invoice type at the bottom of that card.
  4. Enter the Invoice type name.
  5. Select its expected direction:
    • Loss means money your company expects to pay out;
    • Recovery means money your company expects to receive back;
    • Expense means Operating activity that normally pays out; and
    • Income means Operating activity that normally pays in.
Expected Direction explains how these expectations interact with an invoice whose actual direction is reversed.
Loss/Recovery Invoice Types in edit mode showing Defense & Litigation Costs with Loss selected and no Line Item Types.

Defense & Litigation Costs is named as a new Loss/Recovery Invoice Type with Loss selected and no Line Item Types added yet.

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Add the Initial Line Item Types

Every Invoice Type must contain at least one Line Item Type before the card can be saved.
1

Add a line item

Select Add line item under the new Invoice Type and enter a name that describes one component of the activity.
2

Choose Payable or Receivable

Choose Payable when the line normally records money paid out, or Receivable when it normally records money paid in. A reverse flow is still allowed when an invoice is entered.
3

Repeat for the complete breakdown

Add the smallest useful set of mutually distinct lines. A Defense Costs type might start with Outside Counsel, Experts, and Court Costs.
4

Review the hierarchy

Confirm that every line belongs under the intended Invoice Type and that its direction is correct.
Loss/Recovery Invoice Types in edit mode showing Defense & Litigation Costs with Outside Counsel and Expert Witness Fees marked Payable and Subrogation Offset marked Receivable.

The Defense & Litigation Costs draft includes Outside Counsel and Expert Witness Fees as Payable Line Item Types and Subrogation Offset as Receivable.

Saving makes a Loss/Recovery type’s direction and every Line Item Type’s direction permanent because generated account balances are oriented to them. An Operating type’s Expense/Income label can still be changed later.

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Save and Verify

Select the card’s Save. The app creates the type and its generated accounts, returns the card to read mode, and reports that the Financials configuration was saved. If Save is unavailable, hover or focus it to see what is missing. Each Invoice Type needs a name and at least one named Line Item Type.
Saved Loss/Recovery Invoice Types configuration showing Defense & Litigation Costs with Outside Counsel and Expert Witness Fees marked Payable and Subrogation Offset marked Receivable.

After Save, Defense & Litigation Costs and its three Line Item Types appear as a read-only hierarchy in the Loss/Recovery card.

Verify that:
  • the type appears in the intended Loss/Recovery or Operating card;
  • every Line Item Type and direction is spelled correctly;
  • the new type appears as a row in the Company Event Financials Overview Report; and
  • the type and its line items are available when starting a new invoice.
If an immutable choice is wrong and the type has not been used, edit the card and delete it before recreating it. Once invoices use it, retire it and create a replacement by following Updating or Retiring Invoice Types and Line Items.